The office 365 subscription is Microsoft’s preferred method to sale Cloud software to its customers.
Now that many organizations have embraced Office 365, Microsoft extending the services offered, expanding on all business operations. One significant driver of Digital Transformation is Business Process Automation (BPA)
For years some critical players like Nintex have provided BPA fully integrated with Microsoft SharePoint, available with Office 365 and on-premise. Microsoft customers have been able to build complex workflows and forms with full control of the data with SharePoint and SQL services.
Microsoft response to BPA was the inclusion of Microsoft Flow. Alongside Microsoft Forms allows users to create forms and workflows they can publish to internal and external users of their organization. However, with workflows that have complexity in scalability and integrations solutions like Nintex offer a more robust platform today to be able to develop workflows with a high level of complexity.
Having BPA included in the Office 365 subscription looks very appealing. Many organizations have developed workflows using this opportunity their subscription includes.
However, the volume of runs for each workflow is an issue, as Microsoft has changed the licensing terms only to allow 750 runs per month for a workflow created by a single user. Nintex, on the contrary, licenses the workflow or the employee count with unlimited runs. This difference makes Microsoft Flow not optimal for workflows exposed to a large number of people.
For example: a service or product request form, with unlimited exposition to customers will require to buy additional licenses to have enough runs; this can add costs as much as $40 USD for every 50,000 runs, per user per month. It also affects multiple stage processes, adding a significant increase to the user license subscription.
When evaluating BPA, consider the surprising costs of Microsoft licensing subscriptions.
If you require to build complex and highly available workflows, analyze your situation. Purely on a cost comparison, you may discover that you will need to choose other compatible platforms such as Nintex.